Simple Training Record Management
For organisations that need to stop training records, certificates, and expiry dates being missed.
Book your free demo- Quickly and easily provide evidence of compliance
- Automate follow up of expiring training
- Save time and effort over a manual system
Training Tracker External is built for replacing spreadsheets — without the complexity of a full HR, LMS, or safety platform.
What do our clients say?
The service and support that we have received has been exceptional and any ideas we have for improvements are always taken seriously.
Marc Isle of Wight NHS Trust
It's a system that lets you get up and running quickly, from creating elearning content to adding users and running reports.
Erin Kedrion Biopharma
It's easy for users and trainers alike and offers great value for money. We remain delighted with it as a training tool.
Richard Martin Tolhurst Solicitors
It's challenging to maintain accurate and consistent training data in unwieldy spreadsheets, and it's difficult to report on and take any needed action.
This can mean that trainees are not up to date with their training. Lack of reporting makes it difficult to provide evidence of compliance, and chasing up expiring training involves many emails, regularly resulting in missed deadlines.
With Training Tracker External, recording any type of training is easy, keeping learning data up-to-date and accurate. The included reports provide an in-depth analysis of training and quickly reveal current compliance levels. Training Tracker External automates the sending of emails to warn anyone that their training is about to expire.
Training Tracker External replaces risky spreadsheet-based training admin with a simple system built to stop expiry dates, certificates, and compliance records being missed.
All in one place
See who is trained, what is expiring, and where evidence is missing, for any training activity, including one-to-one, classroom, or online sessions on Teams or Zoom, and upload certificates or other documentation.
Spot any gaps
Reports help you identify gaps in training, and track compliance status across departments, locations or any other organisation segment. Perfect for making ISO, CQC or Ofsted audits and inspections less stressful.
Stay current
No more time and effort spent chasing expiring training with automatic email reminders. Save time and improve accuracy with bulk-updates of multiple training records.
Benefits of Training Tracker External include …
- Focused system - excellent for busy managers as minimal training and IT skills needed.
- Prove compliance - upload certificates or documentation with easy access for users, managers and auditors.
- Quickly find issues - reporting provides management summary to granular detail.
- Stay up to date - track training expiries and automatically send email reminders.
- Centralised records - track any training from multiple sources in one place.
- Reduce errors and save time - bulk update multiple users' training records in seconds.
- Easy to manage - unlimited categories ensures training is assigned as needed.
- Accurate follow up - email all trainees directly from a report, so no one is missed.
- Reuse data - export data in multiple formats for other systems or archiving.
Free demo and 28-day trial
See how it works...
After a quick chat about your training tracking issues and requirements, a tailored demo of Training Tracker External will show how these can be resolved.
...then try it
After the demo, test your trial site with your own records, and see how easy it is to spot gaps in compliance, manage expiries, and upload evidence.
Example use cases
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Statutory Training
Although some statutory training is common to all organisations, the amount required to comply with legislation can differ across industries. Whatever the type or amount of training undertaken, Training Tracker External's reporting can quickly reveal any gaps in compliance. -
Mandatory Training
Across your organisation, people's roles may require different types of mandatory training, and knowing if everyone is up to date is difficult. The flexibility of Training Tracker External's category-based assigment of training makes it easy to adapt it to your needs. -
Toolbox Talks
Toolbox talks are often given weekly and perhaps to many staff or contractors at once. Training Tracker External simplifies the usually difficult task of recording who attended which talk. Organising refresher training is made easy, and reporting can be filtered by custom information such as projects, sites and trades. -
School Twilight Sessions and INSET Days
School administrators have many day-to-day administrative tasks, but tracking teacher training across multiple sessions through a term is simple with Training Tracker External. Easily report training compliance to the headteacher, Senior Leadership Team (SLT), school governors, or Ofsted.
Learn more about Training Tracker External's features, or see it in action